Napier Handbook

Category: Operations and Admin

/Operations and Admin /

12.01 Napier Process for Choosing Suppliers

Purpose: Handbook
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12.02 Best practices for working with external suppliers

Purpose: Provide team members guidelines for best practices for working with external suppliers
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12.03 Napier Management Meeting Process and Procedures

Purpose: Handbook
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12.04 Napier Team Utilisation Reporting

Purpose: Inform team members how to track monthly utilisation of their time
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12.05 Napier Admin Onboarding Process

Purpose:
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12.06 Cash Travel Expense Process

Purpose: To accurately process and reimburse personal expenditure for business purposes
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12.10 Napier Bookkeeper Procedures

Purpose: Handbook
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12.11 Annual Forecast Process

Purpose: Ensure an accurate forecast is produced and maintained for the company.
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12.12 Napier Credit Control Process

Purpose: Handbook
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12.13 Napier Revolut Card

Purpose: A Guide for team members to understand and use the Revolut credit card
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12.13 Raising a Client Statement

Purpose: To ensure Client invoices have received & processed - to be used as part of the Credit Control Process
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12.14 Aged Debtors Report

Purpose: To accurately record Current Assets & to enable timely Credit Control procedures to be carried out
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12.14 Napier Digital Process for Receiving, Coding, Clearing, Posting, Credit Noting, Signing & Paying Purchase Invoices

Purpose: This process explains how to get purchase invoices ready for payment from start to finish.
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12.16 Supplier Weekly GBP Payments

Purpose: This process explains how to make GBP payments
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12.17 Payroll Process

Purpose: Compile accurate and timely monthly payroll to minimise salary error
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12.18 Supplier Currency Payments using Convera

Purpose: To define the process for making currency supplier payments
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12.20 Admin Processes – Post

Purpose: Explain process for incoming physical mail.
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12.21 How to send a package to Europe using InXpress (UPS & DHL) and by post

Purpose: Handbook
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12.22  – Capital Expenditure for Business Assets

Purpose: To ensure the correct procedure for the purchase and management of business assets
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12.30 Napier Car Hire Booking Process

Purpose: Handbook
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9999 Napier Payroll Process

Purpose: This process is designed to ensure the payroll is accurately compiled within the set monthly submission deadlines
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Creating POs from Airtable to PROAD

Purpose: To create POs for the client on Proad from Airtable.
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Exporting Sales & Purchase Invoice data from Proad to import to Sage

Purpose: To export data from Proad to correctly format & import to Sage for the purpose of creating Management Accounts
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Producing & Using the Proad Open PO Report

Purpose: To review Purchase Orders raised but not cleared
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Updating Napier Internal Codes

Purpose: To set up new Napier internal codes each March
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Uploading Monthly To Dos from Airtable to PROAD via MAKE

Purpose: Using central repository for holding monthly recurring task for ongoing consultancy projects using automation to bulk transfer into PROAD at the start of each month.
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VAT – Value Added Tax

Purpose: To understand when to charge & reclaim UK VAT
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Useful Links

  • Napier PROAD guide
  • Napier website
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